Finding a Job — Thank You Notes

Employers and other people who have helped you in the job search process deserve (and expect) a thank you note.  Politeness is valued!

What is the purpose of a thank you note?

Send thank you notes in order to:

  • Reaffirm your interest in the company, employer, or industry.

  • Jog the interviewer’s memory and to remind him/her of your interview.

  • Illustrate that you are courteous and professional.

  • Mention something that you may have omitted during the interview.

When are thank you notes appropriate?

Thank you notes are appropriate after the following occasions:

  • Job interviews (this includes in-person interviews and phone interviews).

  • Informational interviews.

  • After someone has helped you with your job search process (e.g., referred your resume to someone else, offered you contact information or advice).

How do I write a thank you note?

Thank you notes should:

  • Be short, concise, and to the point.

  • Express gratitude for the opportunity to interview or for job search assistance.

  • Mention aspects of the interview that were of particular interest to you.

  • Grant you the opportunity to add something that you may not have mentioned during the interview that is relevant to your job search or to your application.

How should a thank you note be sent?

Thank you notes should be sent via email within 24 hours of you interview or meeting. After you send the thank you email you can additionally send a more personalized card via postal mail.

Thank You Letter Example

The following example is only a guide to give you an idea of what to include in your letter. Do not copy this letter directly. The most important quality you can convey in a thank you letter is enthusiasm and this must be done in your own style. NOTE: If your thank-you note is sent via e-mail, the address heading is not necessary.