Finding a Job - Thank You Letters

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What is the purpose of a thank you letter?

Send thank you letters in order to:

  • Reaffirm your interest in the company, employer, or industry.
  • Jog the interviewer's memory and to remind him/her of your interview.
  • Illustrate that you are courteous and professional.
  • Mention something that you may have omitted during the interview.

When are thank you letters appropriate?

Thank you letters are appropriate after the following occasions:

  • Job interviews (this includes in-person interviews and phone interviews).
  • Informational interviews.
  • After someone has helped you with your job search process (e.g., referred your resume to someone else, offered you contact information, etc.).

How do I write a thank you letter?

Thank you letters should:
  • Be short, concise, and to the point.
  • Express gratitude for the opportunity to interview or for job search assistance.
  • Mention aspects of the interview that were of particular interest to you.
  • Grant you the opportunity to add something that you may not have mentioned during the interview that is relevant to your job search or to your application.

How should a thank you letter be sent?

Judge how to send a thank you letter (e.g., email or post) by your previous communications with the employer. For example, if the employer has contacted you via email, feel free to send your thank you note the same way. If you expect to receive the job decision quickly, send your thank your note immediately. Your thank you note should always be sent within 24 hours of your interview. Whether you send a thank you note by post or email, always be formal and professional.

Thank You Letter Example

The following example is only a guide to give you an idea of what to include in your letter. Do not copy this letter directly. The most important quality you can convey in a thank you letter is enthusiasm and this must be done in your own style. NOTE: If your thank-you note is sent via e-mail, the address heading is not necessary.

123 Lerner Hall
Columbia University
New York, NY 10027
(212) 555-1234
Mr. Alex David Wayne
Apfel Incorporated
222 Park Avenue
New York, NY 10022
November 1, 2009
Dear Mr. Wayne,

It was a pleasure meeting with you yesterday. Thank you for giving me the opportunity to speak with you about the marketing analyst position at Apfel Incorporated. I am extremely excited about the position and believe that my skills and interests are a good match for the company. As we discussed, while interning at American Marketing Company, I completed a project that is similar in nature to the work that I would be doing at your company. Developing new business presentations for sports initiatives was my greatest accomplishment at American Marketing Company and I believe that I could make an immediate contribution to Apfel.

Thank you again for your time and consideration. I look forward to hearing from you.


Mark Hamill